Business

David Harris – Account Manager

Today’s business world is changing all the time.  Companies are looking to increase their productivity, decrease their carbon footprint, collaborate, share information with anyone, anywhere in the world and save time.  They want to enter into the world of technology where the digital whiteboard is the norm as appose to the antiquated ways that many businesses conduct their meetings presently.

Using technology dating back to the 70’s such as flip charts and whiteboards companies fill up a whiteboard with notes, take a photograph, rub them off and start again or they write notes on pages of flip chart paper and stick them around the room with blue tack.  The crumpled flip chart paper or the whiteboard photographs are then given to some poor unfortunate who has to decipher the notes and type them into some sort of format that everyone can understand.  How many hours does this take and just how much information is lost in translation?

It begs the question that it you were going to type a report would you use your PC or an old manual typewriter?

We’ve put together this simple guide to illustrate which audio visual solutions can solve many day to day issues:

What are your meeting challenges?

Improve your Presentations

No 1:  Improve your Presentations

Think about these questions

Do you suffer from poor quality displays within meetings and presentations?

Do you spend valuable time prior to a meeting setting up desk mounted projectors?

Do you usually have connecting cables all over the floor and meeting room table?

Do the correct connecting cables go missing?

Does your current equipment portray the wrong image for your company?

Do you have current equipment that no one knows how to use or are scared of using?

Do you still use dry wipe boards and flip charts?

If you said yes to all or any of these questions, the solution is simple and costs less than you think

Presentations can be given the wow factor by using a simple system which includes an ultra-high definition wall mounted 4K LED screen and a dongle to plug into existing laptops (devices) of the personnel within the meeting.

The UHD screen produces a high quality, bright, clear image and the dongle allows the information from one or two laptops to be shown on the screen without plugging in and unplugging any cables.

Simple to use, this system is as easy as pressing a button.

Equipment Required:

BenQ X-Sign Screen

BenQ Instashow or Barco Clickshare

From £1,995 ex VAT or around £66 per month*

* Based on a lease over a three year period

Making Notes on Presentations

No 2:  Making Notes on Presentations

Think about these questions

Do you regularly hold meetings using whiteboards where notes are made, photographs are taken,
notes are wiped, notes are made, photographs are taken …..and all the information is typed up or lost?

Do you regularly hold meetings where you need to write notes over the information portrayed in that meeting?

What happens to information gathered during meetings?

Are you concerned about the security of information?

If you said yes to all or any of these questions, the solution is simple and will save hours of time

Using interactive touchscreens allows you to use an endless digital whiteboard where notes are made, saved and (using the built-in email) emailed to each meeting attendee. It also allows the user to write notes over anything, such as images, videos, drawings, documents and spreadsheets which again can be saved and emailed.

Users can also send their own content or documents to the screen completely wire free.

Equipment Required:

BenQ Interactive Touchscreen or Clevertouch Pro Interactive Touchscreen

 

From £2,495 ex VAT or around £83 per month*

* Based on a lease over a three year period

 

Sharing of Meeting Rooms

No 3:  Sharing of Meeting Rooms

Think about these questions

Would data protection or file security be important to your business?

Do you need to control user access to your company information?

Do you need to protect access to your network or infrastructure?

Would a mobile solution be useful to you?

If you said yes to all or any of these questions, this solution can ensure that your files and network are safe

Interactive touchscreens from Proactive AV can allow each user to create their own account which allows them to access their own files or the company files allowable for them to view or edit. Access is either by a Card Reader or creation of a cloud storage account. Each interactive touchscreen can be used to create a standalone ‘Hotspot’ for guests and therefore no access to the company infrastructure is required.

Most models also include a ‘Wipe Clean’ feature which ensures that if the screen is left on the content is wiped in a given timeframe so that the next user cannot have access to that content.

A mobile solution can be achieved by purchasing a trolley which can be wheeled to each location.

Equipment Required:

BenQ Interactive Touchscreen

or

Clevertouch Pro Interactive Touchscreen

Mobile Trolley

From £3,490 ex VAT or around £116 per month*

* Based on a lease over a three year period

 

Multisite Information Sharing

No 4:  Multisite Information Sharing

Think about these questions

Is being able to share information and communicate with colleagues, customers or clients on various sites anywhere in the world important to your business?

Do you need to be able to show information from different devices on the screen?

Does the company lose precious time travelling and incur huge expenses?

If you said yes to all or any of these questions, this solution will allow your company the ability to hold meetings with various attendees around the world at the same time

Add a Video Conferencing pack to an interactive touchscreen to allow each meeting attendee wherever in the world to view, edit or annotate over documents or media and be part of the central meeting.

Attach a webcam to the screen to enable participants to interact with each other and feel like everyone is in the same room. Save £1000’s in travel costs, expenses and loss of productivity.

Equipment Required:

BenQ Interactive Touchscreen

Or

Clevertouch Pro Interactive Touchscreen

Or

Existing screen

Video Conferencing Pack including expansion mics & webcam

 

From £5,490 ex VAT or around £179 per month*

* Based on a lease over a three year period

What collaborative technology actually means, and does it really matter?

The term ‘Collaborative Technology’ seems to have taken pole position in what many perceive to be the smoke and mirrors world of ICT and Audio-Visual industry jargon.  It is all too easy to get caught up with this type of terminology and expect others to automatically understand what’s going on behind whatever phraseology is deemed to be the buzzwords of the moment.

Technology should be about making peoples lives easier, making connecting people simple and tasks more streamlined.  This can be achieved in a number of different solutions.

Whether a company is looking to upgrade the quality of their meetings and presentations, ditch the cable nightmare connecting projectors and laptops or allow multiple people from all over the world to share content at the same time, these days meeting room technology can do it all. [/columns] [/row]

You don’t need to have a degree in IT or it be overly complicated, it just needs to be the right equipment for the job, installed and set up correctly with training and support provided post installation.

We’ve put together this simple guide to illustrate which audio visual solutions can solve many day to day issues.

 

 

 

 

FEATURED CUSTOMERS

 

The Glenfield Hospital

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HID Global

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